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For our location in Glattbrugg Zürich, we are currently looking for an
Administrative Assistant
Under the direction of the Senior Executive Assistant, the Administrative Assistant provides comprehensive administrative support to ensure smooth daily operations for a team or department. This role involves managing calendars, coordinating travel, organizing meetings, and preparing documents and reports. The assistant serves as a key point of contact for internal and external stakeholders, handles correspondence, maintains filing systems, and supports onboarding activities. Strong organizational skills, attention to detail, and proficiency in MS Office are essential for success in this position. his role reports to: Senior Executive Assistant.
Administrative Support
- Manage calendars, schedule meetings across multiple time zones, prepare agendas, reserve meeting rooms, and arrange catering when needed. Coordinate with other administrative staff and attendees to confirm availability.
Event & Project Coordination
- Plan and manage special projects and events, including global meetings and project-related sessions.
- Arrange facilities, catering, invitations, and travel for internal and external participants.
- Monitor and control event budgets.
- Prepare visual presentations and meeting materials as needed.
Meeting Support
- Organize and support leadership meetings, including preparing materials, recording minutes, and tracking action items.
Project Support
- Collect and organize data for projects, follow up on outstanding items, and act as liaison between teams.
Visitor Coordination
- Greet visitors, manage access, and ensure appropriate arrangements.
- Perform other related duties as assigned.
Education
- High School Diploma or equivalent vocational or technical training.
- Bachelor’s degree or Technical College degree a plus.
Experience
- 1-2+ years' administrative support experience preferably in within pharmaceutical industry
Competencies
- Technical Proficiency: Skills in Microsoft Office Suite and ability to learn systems / databases.
- Time Management: Demonstrated time management and organizational skills with the ability to effectively prioritize tasks.
- Ability to manage several ongoing activities and work indepently or as part of a team.
- Detail oriented.
- Strong customer service focus with the ability to work with different stakeholders.
We are looking forward to receiving your online application. Applications must include a motivation letter and CV, as well as letters of references and copies of relevant transcripts and/or diplomas in the original language. Please include all these in one document together with the CV.
About CSL Plasma
CSL Plasma operates one of the world’s largest and most sophisticated plasma collection networks, with over 350 plasma collection centers in the U.S., Europe and China. Headquartered in Boca Raton, Florida, CSL Plasma is a subsidiary of CSL Behring, a global biotherapeutics business and a member of CSL. Plasma collected at CSL Plasma facilities is used by CSL Behring for the sole purpose of manufacturing lifesaving plasma-derived therapies for people in more than 100 countries. The parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people.
Learn more about CSL Plasma here https://www.cslplasma.com/ and CSL, CSL Behring, CSL Seqirus and CSL Vifor here https://www.csl.com/.
Learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor here at https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.
Our Benefits
For more information on CSL Plasma benefits visit https://cslbenefits.com/cslp.
You Belong at CSL
At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.
To learn more visit https://www.csl.com/careers/inclusion-and-belonging
Equal Opportunity Employer
CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility-statement.
