CSL Seqirus is a leading global vaccine company, dedicated to advancing and protecting public health. We are seeking an experienced Executive Assistantto provide high quality, proactive, and confidential executive support to the Executive Vice President/General Manager of Seqirus and aligned Vice President within the Global Commercial Strategy & Planning function. This role serves as a trusted partner, ensuring the efficient execution of executive priorities through expert calendar management, global coordination, travel planning, meeting facilitation, and operational support. The successful candidate will operate independently in a fast-paced, global environment, anticipating needs, managing competing priorities, and exercising exceptional judgment, discretion, and professionalism.
This is a hybrid position which requires three days per week onsite in Summit, NJ.
Key Responsibilities:
Executive & Operational Support:
Provide end‑to‑end, high‑quality executive assistance to the EVP, anticipating needs and proactively resolving issues before they arise
Act as a thought partner to the EVP on workflow, prioritization, and time management
Coordinate with senior leaders, Executive Assistants, and DSL / Strategy / HR / Finance partners to enable effective decision‑making
Handle sensitive and confidential information with the highest degree of discretion and integrity
Act as a key liaison across global leadership, functional teams and external stakeholders
Anticipate needs and proactively manage priorities, actions and follow-ups
Responsible for researching, budgeting, organizing/coordinating events, leadership meetings and offsites
Screening, inquiries and requests & handle when appropriate
Assist with appropriate planning to ensure optimum time utilization and all routine requirements are met under tight deadlines
Follow up on outstanding matters on behalf of the EVP/VP
Produce, presentations and reports as required, including monthly Seqirus Leadership Team, Global Leadership Team and relevant Board reports
Responsible for hospitality preparation
Organize meetings, attending as required taking minutes and ensuring prompt distribution
Enhances department and organization reputation by accepting ownership for accomplishing new and different requests by exploring opportunities to add value to job accomplishments
Calendar, Email Inbox & Meeting Management: Extensive Global Diary Management for President/EVP/VP
Responsible for maintaining complex global calendars across multiple time zones balancing competing priorities
Exercise independent judgement in scheduling, rescheduling and prioritization
Arranges all aspects of weekly, monthly or annual meetings of various complexity and size
Prepares and distribute agendas, materials and pre-reads as needed
Prepares any requested documents for EVP/VP
Provides document support for presentations/meetings; assists in the creation of slides, charts, graphics
Capture and track meeting outcomes, decisions and actions as needed
Manages email inbox in line with EVP requests
Travel & Expense Management
Coordinate complex global travel arrangements
Proactively manage travel risks, changes and logistics
Generates detailed itineraries, including arranging visitor offices and coordinating office support needs in global locations
Manage and reconcile expense reports, invoices, financial documents, check requests and invoice processing in compliance with policy
Financial & Administrative Processes
Manage purchase requisitions, supplier onboarding and invoice processing in line with procurement to pay (P2P) processes
Track budgets related to events, travel and administrative spend
Ensure compliance with financial and procurement policies
Collaborate with the EA network globally to ensure alignment and coverage. Support onboarding of new team members and coordination of team logistics. Other job duties that may be assigned from time to time.
Accountabilities
Provides high-impact executive support to senior leadership (EVP/EVP level)
Operates with minimal supervision, handling ambiguous and complex situations
Responsible for ensuring efficient executive operations and workflow management
May informally guide or coordinate work of other administrative staff
Impact/Influence/Liaison
Significant interaction with global senior stakeholders, both internal and external
Acts as a representative of the executive office, influencing outcomes through coordination and communication
Identifies and implements process improvements and efficiencies
Manages sensitive and confidential information with discretion and sound judgment
Key Relationships
Executive Vice President (primary client)
Executive Leadership Team members (EVP/VP level)
EA community and senior leadership offices
HR, Finance, Strategy, Legal, Communications
Consultants
Vendor and service providers
Decision Making
Exercises independent judgment in prioritization, scheduling, and problem-solving
Makes decisions on behalf of executives within defined parameters
Escalates complex or high-risk issues appropriately
Proactively resolves conflicts and adapts to changing priorities
Innovation
Actively identifies and drives process improvements and administrative efficiencies
Leverages tools and systems to enhance productivity and collaboration
Contributes to best practices across the EA community
Knowledge, Skills & Competencies
Extensive Executive Assistant experience supporting senior executives (SVP/EVP level preferred)
Strong organizational, prioritization, and multitasking skills in a global environment
Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook)
Excellent communication and stakeholder management skills
High level of discretion, professionalism, and business acumen
Ability to work independently and proactively in a fast-paced environment
Experience managing complex global logistics and executive-level deliverables
Able to build close working relationships with Execs and understand/work with culture and politics of the organization
Ability to maintain strictest confidentiality and discretion
Ability to be a positive role model throughout the company exhibiting the CSL/Seqirus values
Willingness to take on a variety of tasks and demonstrate a flexible approach in assisting others when required
Anticipates needs and potential obstacles
Familiarity with pharmaceutical industry a plus
Minimum Experience & Requirements
High School Degree; Associates or Bachelor’s degree preferred
7 years of administrative experience required
Familiarity with biotechnology/pharmaceutical industry preferred
Equivalent combination of education and experience considered
The expected hourly rate range for this position is $46.15 - $54.81. Please note this hourly rate range reflects the minimum and maximum hourly pay that CSL expects to pay for this position at the listed location as of the time of this posting. Individual hourly rate for a successful candidate is determined by qualifications, skill level, experience, competencies, and other relevant factors.
About CSL Seqirus
CSL Seqirus is part of CSL. As one of the largest influenza vaccine providers in the world, CSL Seqirus is a major contributor to the prevention of influenza globally and a transcontinental partner in pandemic preparedness. With state-of-the-art production facilities in the U.S., the U.K. and Australia, CSL Seqirus utilizes egg, cell and adjuvant technologies to offer a broad portfolio of differentiated influenza vaccines in more than 20 countries around the world.
To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.
Our Benefits
For more information on CSL benefits visit How CSL Supports Your Well-being | CSL.
You Belong at CSL
At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.
To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion-and-belonging
Equal Opportunity Employer
CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility-statement.
Watch our ‘On the Front Line’ video to learn more about CSL Seqirus
