Ventia is seeking a highly organised Contract Administration & Works Coordinator to join our NSW Whole of Government Cleaning Contract. This newly created role supports the growth of our team and plays a critical part in ensuring smooth delivery of reactive, proactive and optional works across a large, fast paced service contract.
If you thrive in a busy environment, enjoy coordinating workflows, and are confident liaising with clients, subcontractors and field teams — we want to hear from you.
Why work for Ventia?
- Enjoy ongoing training, coaching and professional development that genuinely supports long term career growth.
- Full time permanent role based on site in Parramatta.
- Access opportunities for progression across Ventia, with daily exposure to clients, supervisors and subcontractors to build your skillset fast.
- Benefit from wellbeing programs including Fitness Passport, EAP, and Ventia’s Healthy Minds and Healthy Bodies initiatives.
- A great range of financial perks such as corporate travel deals, private health discounts and retail savings.
- Join an inclusive and supportive workplace that welcomes people of all backgrounds and celebrates diversity.
About the role:
You’ll coordinate a mix of commercial and operational activities, managing variations, work orders, stakeholder communication, SLA tracking and accurate document control.
Key responsibilities include:
- Overall co-ordination of reaction and optional work requests including receiving, assessing, prioritising and classifying.
- Dispatching work orders and tracking progress through to completion.
- Liaising with clients, site reps, supervisors and subcontractors and providing status updates.
- Coordinating the full variation process—logging, drafting, reviewing and submitting documentation.
- Maintaining accurate variation registers, records and contract documentation.
- Supervise emergency cleaner/s
What we’re looking for:
- Commercial awareness and ability to interpret basic financial information
- Intermediate MS Office skills (Excel, Word)
- Strong communication and professional email etiquette
- High attention to detail with strong accuracy in document handling
- Ability to manage competing priorities in a fast paced environment
About Ventia
Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.
Diversity
Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities.
How to apply
If you are looking to expand your career with a business that rewards and values its employees, please apply below by clicking on the apply now button.
Position Reference Number: 166629
