Join Ventia’s Rig and Well Services team as a Project Administrator, where you’ll be the driving force behind smooth project delivery from start to finish. This is a dynamic role that combines administrative precision with hands-on coordination, supporting complex projects across multiple sites including the Pilbara, west coast, Withcott workshop, and Barrow Island.
As the administrative backbone, you’ll manage documentation, reporting, and compliance to keep everything on track. At the same time, you’ll step into a coordination role, working closely with Project Managers to plan, organise, and monitor activities, bridging communication between engineering, procurement, and workshop teams to ensure projects are delivered on time and within budget.
Hours: Monday to Friday, 8:30am – 4:30pm (flexibility available). The role will be based in our withcott workshop.
Benefits
- Competitive salary with opportunities for career growth.
- Flexible work hours (Monday–Friday, 8:30 AM – 4:30 PM, open to discussion).
- Work with a supportive team in a collaborative environment.
- Exposure to major projects across multiple sites, including Pilbara and Barrow Island.
- Professional development and training opportunities.
Key Responsibilities
- Maintain and organise project documentation, contracts, and compliance records.
- Prepare reports, meeting minutes, and action trackers for stakeholders.
- Assist in developing project plans, schedules, and progress updates.
- Liaise with internal teams and subcontractors to ensure timely deliverables.
- Monitor project activities and escalate issues impacting schedule or cost.
What We’re Looking For
- Proficiency in Microsoft Office Suite and project management tools (Microsoft Project preferred).
- Strong organisational skills and ability to manage multiple priorities.
- Excellent communication and problem-solving abilities.
About Ventia
Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.
Diversity
Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities.
How to apply
If you are looking to expand your career with a business that rewards and values its employees, please apply below by clicking on the apply now button.
Ventia has an ongoing commitment to Aboriginal and Torres Strait Islander people through our Reconciliation Action Plan committed to Indigenous Participation.
The Role is targeted for an Aboriginal or Torres Strait Islander candidates and is an equal opportunity measure under Section 105 of the Discrimination Act 1991.
Position Reference Number: 165721
