Ventia is one of Australia and New Zealand’s largest essential services providers. We pride ourselves on working safely, innovatively, and collaboratively to deliver long term value to our clients and communities. Our people are central to everything we do, and we’re committed to creating a diverse, inclusive and flexible workplace where everyone can thrive.
The Opportunity
We are seeking an experienced Contract Administrator & Office Manager to provide high quality administrative and office management support to our project team. Reporting to the Project Director, this role plays a critical part in supporting site operations, subcontractor compliance, document control and stakeholder coordination across the contract.
This position offers flexibility and can be worked full time, part time, or as a job share, making it ideal for experienced administrators seeking balance without compromising on impact.
Key Responsibilities
In this varied and hands on role, you will:
- Manage subcontractor and supplier compliance, registers and records, including SHEQ induction documentation (in conjunction with the SHEQ Advisor)
- Act as the primary point of contact for site visitors and subcontractor administration
- Maintain site registers, including subcontractors, assets, vehicles, fuel cards and equipment
- Oversee controlled document management and administration of Ventia and client shared team sites
- Coordinate and manage Outlook meeting calendars and annual leave calendars, including client reporting
- Take, distribute and maintain accurate records of meeting minutes across management, toolbox, operational and client meetings
- Perform finance administration activities including purchase requisitions, purchase orders and goods receipting
- Undertake reception duties, site inductions, mail handling and general office coordination
About You
You are an organised and proactive administrator who enjoys working in a fast paced, project based environment. You build strong relationships easily, take pride in accuracy, and thrive on keeping things running smoothly.
You will bring:
- Demonstrated experience in contract or project administration and office management
- Strong working knowledge of SAP/Ariba and the Microsoft Office suite
- Excellent time management, prioritisation and organisational skills
- High attention to detail with a strong compliance and risk awareness mindset
- Confident communication skills and the ability to work collaboratively within a team
Desirable:
- Previous experience within Ventia or across multiple service lines
- Experience supporting geographically dispersed teams
- Ability to build effective working relationships with multiple managers and support functions
What We Offer
- Flexible work arrangements including part time and job share options
- A supportive and collaborative project environment
- Opportunities for learning, development and continuous improvement
- A strong safety culture with a genuine commitment to zero harm
About Ventia
Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.
Diversity
Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities.
How to apply
If you are looking to expand your career with a business that rewards and values its employees, please apply below by clicking on the apply now button.
Position Reference Number:166787
