Acknowledgement of Country
CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation.
- Support CSIRO’s Analytics and Decision Sciences Program within the Technology Research Unit
- Bring your strong organisational skills, attention to detail and program coordination experience
- Term role until 24 December 2026, with flexible working options available
About CSIRO
As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge. Visit CSIRO.au for more information.
The opportunity
As the Program Administration Officer, you will provide high-quality administrative, operational and project support to enable the effective delivery of CSIRO’s research programs. You will contribute to the smooth functioning of the Analytics and Decision Sciences Program within the Technology Research Unit by supporting project execution, financial processes, stakeholder coordination and compliance within CSIRO’s governance frameworks. You will play a critical enabling role in delivering science and innovation aligned with CSIRO’s strategic priorities and impact pathways.
Your high-level duties will include:
- Administrative and Operational Support, including providing professional administrative support to research leaders and teams, including coordinating meetings, workshops, travel, and field logistics.
- Prepare agendas, minutes, briefings, and follow-up actions, and maintain accurate records in corporate systems (e.g. Objective, SAP, CRM tools).
- Project and Program Coordination Support.
- Support the Program leadership and project leads in the establishment and administration of research projects, including tracking milestones, deliverables, and reporting requirements, and assisting with the preparation and maintenance of project documentation (e.g. proposals, reports, reviews).
- Financial and Procurement Management: Undertake financial and procurement tasks including raising purchase orders, processing invoices, and managing expense claims in SAP. Support budget tracking, cost allocation, financial reporting, and ensure compliance with procurement policies and audit requirements.
- Governance, Compliance, and Data Management: Ensure adherence to CSIRO policies, procedures, and legislative requirements. Maintain documentation for audits, contracts, safety, and ethics, support risk management processes, and manage accurate data and reporting to meet organisational and external requirements.
- Stakeholder Engagement, People Support, Event coordination and Continuous Improvement: Act as a coordination point between research staff, corporate services, and external partners. Support onboarding, recruitment, training, and team coordination. Organise events and engagement activities, while identifying opportunities to improve administrative processes, systems, and workflows.
Role particulars
- Location and office arrangements: Clayton, Melbourne preferred. Other capital cities and CSIRO sites considered. Hybrid/flexible working available.
- Salary: AU$76k – AU$96k per annum (pro rata for part-time), plus 15.4% superannuation
- Tenure & work schedule: Term until 24 December 2026, full time. Part-time may be considered. (We will explore options for part-time, job-share and flexible work arrangements based on the needs of the role and individual circumstances)
- Reference: 103854
As the successful candidate, you will bring:
- Demonstrated experience in an administrative support role.
- Strong organisational skills and ability to manage competing priorities.
- High attention to detail and accuracy, particularly in financial and project tracking.
- Experience with financial processes and enterprise systems (e.g., SAP or similar).
- Excellent written and verbal communication skills.
- Proven ability to work collaboratively across multidisciplinary teams.
- Experience within a research, scientific, or government organisation and/or experience supporting multi-partner programs or portfolios is desirable.
For full details about this role, and other criteria, please review the Position Description.
Not sure if you meet all the criteria?
While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don’t let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.
Setting you up for success
We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please let us know via email – [email protected] how we can support you.
Life at CSIRO and flexible work arrangements
We work flexibly at CSIRO, offering a range of options for how, when and where you work. We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits and career development opportunities. To find out more, visit Careers at CSIRO.
Inclusion and belonging
Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.
CSIRO holds Platinum Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.
Eligibility
Applications are open to Australian / New Zealand citizens and Australian Permanent residents.
Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character clearance requirements.
Child safety
CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.
How to apply
Please apply online and submit a cover letter (maximum 2 pages) and CV that demonstrate your motivation and ability to meet the essential requirements of this role.
Applications close
16th August 2026, 11:59pm AEST – if not filled prior. We encourage you to apply quickly as we will be screening applications as they come in with the intent to fill the role as quickly as possible. We may close the advert early if we find a suitable candidate.
