Are you highly organised, great with people, and passionate about keeping facilities running smoothly? Our Facilities Operations Coordinator supports day-to-day maintenance operations across our SEQ Schools contract. This role is perfect for someone who thrives in a fast-paced environment, enjoys coordinating multiple stakeholders, and takes pride in delivering safe, compliant and efficient service outcomes.
What’s on Offer
- $75k+ TFR (includes superannuation)
- Hybrid (West End office and WFH as well as 1d/m at 1 of the 7 schools on a rotation basis)
- Ownership of your role, busy with lots of variety
- Be part of a collaborative and supportive team who are driven to achieve outcomes
- Career stability with an opportunity to develop your skillset with ongoing training available
- Access to a variety of Health and Wellness initiatives - including the EAP, Ventia's Healthy Minds program and Healthy Bodies program
- Employee benefits such as corporate travel discounts, Novated leases, private health discounts, credit discounts with retailers Australia wide including Woolworths, Coles, Booking.com and Expedia
About the Role
As the Facilities Operations Coordinator you will play a key role in ensuring all reactive, planned and subcontracted maintenance works within our schools network are logged, tracked and completed effectively. You will be the central point for managing work orders, liaising with school staff and subcontractors, maintaining compliance records and supporting the Operational Lead with accurate reporting and documentation. Your work will directly contribute to creating safe, well-maintained environments for students, staff and the broader school community.
What you will be doing
- Coordinate and administer work orders from initiation to close out (prioritising reactive and planned maintenance tasks)
- Monitoring job progress to ensure completion within timeframes
- Ensuring job documentation is complete and accurate (notes, photos and certificates)
- Supporting audits, inspections and operational reporting
- Ensuring compliance of all subcontractors
- Escalating issues and contributing to continuous improvement of processes while maintaining high WHSEQ standards
Required Skills and Experience
You will ideally have administration experience within a facilities management, property services or maintenance environment.
- Working with children blue card (or ability to obtain) - mandatory
- Solid administration experience
- Competency with the Microsoft Suite, digital systems, reporting tools and document control
- Strong understanding of subcontractor compliance requirements
- Proven ability to manage work orders within FM or asset management systems
- Strong communication skills both written and verbal and the confidence to liaise with all stakeholders
About Ventia
Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.
Diversity
Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities.
How to apply
If you are looking to expand your career with a business that rewards and values its employees, please apply below by clicking on the apply now button.
Position Reference Number: 166597
